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Advertised on: 03 Aug 2022


Mandai Nature is a Singapore-based non-profit conservation organisation, jointly set up by Temasek and Mandai Park Holdings, focusing on advancing efforts on nature conservation and climate change in Singapore and Asia. Mandai Nature is dedicated to protecting species, nurturing healthy ecosystems and vibrant communities where wildlife and people can thrive and co-exist. You may refer to more details at www.mandainature.org.

 

As champions for wildlife and natural ecosystems, we lead actions to protect and restore nature and biodiversity in Asia, ensure communities benefit from conservation and inspire a love for nature in everyone.

 

If you are a team leader, self-driven, and looking for growth and new challenges, we want you to be part of our team.

 

Main Duties and Responsibilities:

 

Grant application documentation and verification (50%)

·    Organize and oversee the maintenance of all project proposals and associated documentation in a systematic manner. Assist with easy access to information for all project managers in Mandai Nature.

·       Lead and oversee the Due Diligence verification process for all projects prior to disbursements of grants, including liaising with the Finance team for financial due diligence scores. This includes fine tuning and improving the current due diligence process.

·       Assist to produce Grant Letters and any other required documentation on behalf of Mandai Nature for grant disbursement.  

·       Liaise between Mandai Nature staff and other departments (HR, Legal, Finance, etc.) to ensure all documentation for grant administration are maintained and approvals are properly processed/obtained.

 

 

Grant disbursement, progress tracking and reporting (30%)

·       Processing and monitoring fund disbursement and payment activities for all Mandai Nature supported projects while adhering to all guidelines and budget requirements.

·       Help track progress of utilisation of disbursed grants with project partners, including clarifications if needed, and maintain records of reports received.

 

 

Management of IPC grants (10%)

·       Ensure all disbursements pertaining to Mandai Nature Fund (IPC) are done as per annual budget.

·       Assist Mandai Nature’s Finance team in administrative management of the IPC (including donation portal, licensing, permits and insurance).

·       Maintain records for reports received for all grants disbursed from the IPC for annual reporting.

 

General administration (10%)

·       Assist with any relevant day-to-day administrative duties to ensure the smooth operation of Mandai Nature grant and project management, including coordination of relevant meetings.

·       Where needed help produce accurate and detailed minutes of all meetings pertaining to Mandai Nature grant disbursement and ensure they are disseminated on time to relevant parties.

·       Assist the DCEO with budget preparation and management of partnership grants for Mandai Nature.

·       Assist in the development, trial, and maintenance of the upcoming online Project Management Tool.

 

Job Requirements:

·       Diploma/Degree with minimally at least 3 years of relevant experience in procurement.

·       Administrative skills, minimum 2 years of experience in a relevant position.

·       Knowledge in financial administrative work

·       Good IT skills (including MS Office, SAP or similar software programmes)

 

 


Specialization : Cost, Contracts and Procurement
Type of Employment : Permanent
Minimum Experience : 0
Work Location : Corporate Office